Advanced System Setup

Once you have set up the basic information needed to get up-and-running with your system, the following advanced setup procedures can be performed to further customize the program to suit your company's needs.

• Absence Policies are assigned to your employee's Time Card whenever they take scheduled or unscheduled time off. Vacation time, sick leave, holiday time, personal time, all are specified as Absence Policies in the TimeForce II system.
• Accrual Policies are used to track accumulated vacation time, sick time, or other types of absences. Although absences can be tracked without the use of Accruals, setting up and using Accrual Policies gives you the added functionality of tracking how much time off an employee has available, how much has been used and how much has been earned year-to-date.
• Auto Meal & Break Punch Policies automatically determines the "Break" or "Lunch" status of the punches on employee Time Cards based on the hours and/or minutes between the "OUT" and next "IN" punch.
• Break Policies allow you to track the length of the breaks that your employees are taking without deducting the time from the employee's Time Card.
• Comp Time Policies are used to award your employees with paid time off for overtime hours worked. This is opposed to paying an accelerated rate of pay such as "time-and-a-half" for overtime.
• Company Information is where you enter your company address, phone/fax, and email information.
• Custom Disciplinary Actions are used in conjunction with Disciplinary Scales, and allow you track a point amount for policies such as Perfect Attendance and Multiple Occurrences.
• Department Structure allows you to create the department levels that your company uses. Employees are assigned to a "Default Department," allowing you to track hours and earnings on a "by-department" basis. When using a compatible model of time clock, employees can specify which department they are clocking in or out of by using the assigned Department Number.
• Disbursement Types are any additional pay added to an employee's Time Card that is not calculated from hours worked (such as "Tips," "Pay Adjustments" etc.).
• Disciplinary Scales allow you to track a point amount accrued by your employees from five areas of the program, Time Card errors, absences, perfect attendance, multiple occurrence rules, and manual supervisor point adjustments.
• Employee covers creating Employee Profiles from the Personnel section of the main "Admin" tab.
• Error Defaults allow you to set up the error monitoring defaults that will be applied to all new employees as they are entered into the TimeForce II system. The default settings can be changed on an per-employee basis at any time from the "Employee" section of the program.
• Holidays allow you to create a list of the days that are specified by your company as a paid day off. The system automatically generates pay for employees assigned to a holiday, and a holiday rate of pay can be set up for time worked on a day designated as a holiday.
• Maximum Hours Policies are used to limit the number of hours that are paid out to employees on specific pay codes (such as "Holiday" hours). Once the maximum number of hours has been reached, employees will no longer receive hours assigned to the pay code.
• Meal Policies are used when requiring employees to punch IN and OUT for their meal breaks, and can generate errors if the meal break is not taken correctly. Meal Policies can also be configured to automatically deduct a meal break from employee Time Cards when you do not wish to require employees to punch at a clock.
• Minimum Hours Policies are used to guarantee your employees a set number of Time Card hours, regardless of the number of hours worked.
• Policy Groups allow you to assign multiple employees to the same group of company policies. This prevents you from having to assign the same policies on an individual employee basis.
• Rounding Policies are used to round your employees' punches from the time clock according to the policy settings.
• Verification Policies allow you to specify how you want to verify time and attendance data at the end of a Pay Period. When the period ends, the program sends a verification reminder to the appropriate parties when they log into the system.